Northern Counties Chihuahua Club
- The name of the club shall be: Northern Counties Chihuahua Club
- The objects of the club shall be: To promote the good breeding of, and interest in, Chihuahuas, to their improvement and well-being.
To organise Breed Shows in accordance with Kennel Club Show Regulations and to promote Seminars to improve knowledge of the Chihuahua and its welfare.
The Club shall consist of Patron(s), a President, Vice Presidents, Chairman. Vice Chairman. Treasurer, Secretary and an unlimited number of ordinary members.
4 The Officers of the Club shall be:
a) President, Vice-President, Chairman, Vice-Chairman, Hon Secretary and Hon Treasurer. With the exception of Hon-Presidents, all Officers shall be “Ex-Officio” members of the Committee and shall be appointed for one year, but shall be eligible for re-election.
b) Hon Vice-Presidents shall be elected to office in recognition of service rendered to the Club on recommendation of the Committee and approval of the Members at an Annual General Meeting but shall not be accorded a vote at such meetings.
a) The day to day management of the Club shall be vested in a Committee composed of the Officers of the Club and up to 10 Committee Members.
b) The Committee shall retire annually, but shall be eligible for re-election with the exception of the President who shall remain in office for 3 years and then be eligible for re-election.
c) The Hon. Secretary may, in consultation with the Chairman, or in his absence, the next Senior Office available, convene meetings of the committee as the occasion arises. Five, including Officers shall form a quorum. Except in the case of emergency, 14 days notice of committee meetings must be given.
d) The Hon Secretary shall cause Minutes of all Meetings to be kept.
e)The Officers and Committee of the Club must not serve on the Committee of any other Chihuahua Club.
f) The Committee has the power to co-opt members to serve on the Committee to cover vacancies as and when they arise. Admission onto the committee or co-option shall be with the majority consent of all existing Committee Members. Such co-opted Members must be proposed and seconded in writing for nomination to serve on the Committee at the next AGM. The Committee’s decision will then become final.
g) No person, whilst an undischarged bankrupt, may serve on the Committee of or hold any other office or appointment within a Kennel Club Registered Club)
h) A candidate for the committee must have been a member of the Club for at least three (3) years and must be proposed and seconded in writing by full members of not less than three (3) years standing. Their acceptance onto the committee is subject to a vote by members .
i) Any member of the Committee failing to attend two meetings of which he/ she shall have had due notice, without reasonable excuse, shall ipso facto cease to be a member of the Committee. Notice of this shall be given in writing by the Secretary.
(a) The funds of the Club shall be administered by the Committee.
(b) The Hon. Treasurer shall be responsible for the collection and care of all monies of the Club, shall keep proper accounts and be responsible for effecting such payments as may be authorised by the Committee. He/She shall arrange for the keeping of a Bank Account in the name of the Club and this shall be operated on the signature of the Hon. Treasurer and the Chairman or the Secretary, with a minimum of two signatures.
(c) The Hon. Treasurer shall be required to have accounts made up annually showing the financial position as at 31st December of the preceding year. Certification of accounts must be carried out by one qualified accountant or by two unqualified individuals with accounting experience, unconnected to the committee. Auditors to be appointed at each AGM. The audited accounts will be presented to the AGM for approval. The certified accounts will be made available on request to members fourteen days prior to the AGM.
7) Annual General Meeting
(a) The next meeting following 1st March shall be the Annual General Meeting.
(b) Nomination forms for President, Chairman, Vice Chairman, Secretary, Treasurer and ordinary Committee members signed by the proposer, seconder and the nominee must be received by the Hon. Secretary not later than 21 days prior to the AGM, all Signatories being fully paid-up Members.
(c) Motions for inclusion on the Agenda, in writing, must be received by the Hon. Secretary 21 days prior to the AGM.
(d) The President, Chairman, Vice— Chairman, Hon. Secretary, Hon. Treasurer shall remain in office until their successors have been elected.
(e) There shall be NO proxy votes.
(f) Each Member shall be entitled to one vote immediately upon acceptance of full membership.
(g) Sufficient notice of the AGM shall be given by inclusion of such notice, along with the Agenda, in the schedule of the March Show or in the Club Magazine/Web site or in Our Dogs.
(h) No business shall be transacted at an Annual General Meeting unless notice thereof appears on the Agenda, with the exception of routine matters or those which in the opinion of the Chairman of the meeting are urgent.
8) Special General Meeting
(a) The Hon. Secretary shall call a Special General Meeting when the Committee deem it necessary or on receipt of a requisition by 25 members and stating thereon the matter to be brought before the Meeting.
(b) 14 days notice of such Meetings, stating the business to be dealt with, shall be given to every member. No other business than that named in the Notice shall be brought before any Special General Meeting.
(c) The Chairman, or in his absence the Vice– Chairman, shall make formal offer of the Chair to the President when in attendance. In the absence of those named Officers, a Chairman for that meeting only, shall be elected by the Members present. In the event of an equality of voters the presiding Chairman shall have a casting vote, which may be exercised at his/her discretion.
(d) Voting rights as for general meetings—vide rule 7(f)
There are two levels of membership – Full Membership and Associate Membership.
(a) New applicants for membership can be self nominating and will become Associate Members for a period of two consecutive years. After which time they must be proposed and seconded by fully paid up Full Members of a minimum of two years standing who are personally known to them and if elected (if necessary, by a ballot of two thirds majority) at a committee meeting. Associate Members will not have voting rights.
(b) Membership fees for both Full and Associate members shall be £3-00 Single and £4 Joint (or as may be agreed at an AGM).
(c) Subscriptions may be paid by standing order, cheque or cash and any members whose subscriptions are unpaid shall not be entitled to the privileges of membership nor to vote at any meeting. If any members subscription shall be twelve months in arrears the Committee may erase his/her name from the list of members.
(d) Any member who shall be disqualified under the Kennel Club Rule A11.j. (5) and /or Kennel Club Rule A11.j.(9) shall ipso facto cease to be a Member of the Club.
(e) If the conduct of any Member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character or interests of the Club, the Committee of the Club may, at a Meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If, at the meeting a resolution to expel is passed by a two-thirds majority of the Members present and voting, his/her name shall forthwith be erased from the List of Members and he/she shall thereupon cease for all purposes to be a Member of the Club, except that he/she may within two calendar months from the date of such Meeting, appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.
(f) If a Member is expelled from the Club for discreditable conduct in connection with dogs, Dog Shows, Trials or Competitions, the matter must be reported to the Kennel Club within seven days and supply any particulars required.
(g) An up to date list of members and their addresses must be maintained and the list of names must be made available to the Kennel Club and club members if requested.
(a) The property of the Club shall be vested in the Committee and in the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of any assets. A final statement of audited accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club on the last return furnished to the Kennel Club, will be held responsible for the proper winding up of the Club.
(b) The Club shall not join any Federation of Societies or Clubs.
(c) All Officers of the Club shall be Honorary and no Member shall be allowed to make the Club a means of private speculation or trade, or derive a monetary profit through it with the exception that the AGM may, in its discretion, award Honorariums to the Secretary and Treasurer.
(d) The Committee shall each year compile judging lists in accordance with guidelines for the time being laid down by the Kennel Club. Nominations for the judging lists on a form prescribed by the Committee, signed and proposed and seconded by fully paid up Members of the Club must be received by the Secretary not later than the 30th September. The Committee shall decide the new list each year in secret ballot.
11 Authority of The Kennel Club
The Kennel Club shall be the Final Court of Appeal in all matters of dispute.
12 Alterations Of Rules
These rules, or any part thereof, shall not be altered except with the concurrence of 2/3 of the members present and voting at any Annual General Meeting or by a Special resolution followed by similar concurrence by Members at a meeting called for that purpose,14 days notice thereof being given to members in writing. Any alterations to the Rules passed at an Annual or Special General Meeting, shall not be brought into force until the Kennel Club has been advised and given its approval to the alterations.
All Shows organised by the Northern Counties Chihuahua Club shall be held north of the River Trent.
The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Treasurer for continuance of registration and that by 31st July each year, other returns as stipulated by the Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities, will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any change of Secretary of the club which may occur during the year.
Patronage is an honour to be bestowed upon persons worthy of the honour for services to the club. This patronage to be restricted to two patrons at any one time> patrons of the club may be invited to all club activities including meetings in a non-voting capacity.